2025 – 2026 Virtual Workshop Dates
- Saturday, January 17:
- 8:30 p.m. – 1:30 p.m. – Solo & Ensemble
- Tuesday, January 20:
- 4:00 p.m. – 6:00 p.m. – Concert
Festival Manager Handbook & Festival Rules
2025-2026 Festival Manager Handbook – PDF
2025-2026 Festival Manager Handbook – Google Doc
2025-2026 Rules & Supporting Documents
- 2025-2026 WSMA Festival Rules (Apply to all events)
- 2025-2026 Festival Rule Changes (Consolidated list of changes for this school year)
Workshop Materials
2025-2026 Solo & Ensemble Festival Manager Workshop Presentation
2025-2026 Concert Festival Manager Workshop Presentation
Click here to view or download documents and templates from the Festival Manager Workshop Presentation (provided by Ryan Petersen)
Watch the Solo & Ensemble Festival Manager Software Demo from the January 22, 2022 Virtual Workshop
- Part 1: Importing Event Information, Calculating Judge Needs
- Part 2: Assigning Sites
- Part 3: Scheduling Basics and Block Scheduling by Accompanist
- Part 4: Scheduling Cont. – Breaks, Lunches, Time Requests and Resolving Time Conflicts
- Part 5: Advanced Scheduling – Editing Event Details, DNAs and Late Entries
- Part 6: Room Set Up, Assign Judge Names, Scheduling 1 Room for 2 Judges
- Part 7: Sharing Schedules, Printing Rubrics, Entering Ratings
Festival Manager Software
Will be available in fall 2025.
Sample Letters, Signs & Other Info
Rubrics can be found in the festival registration system on the “Festival Resources” tab or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
Example Festival Webpages
Click here to view or download documents and templates from the Festival Manager Workshop Presentation (provided by Ryan Petersen)
2025-2026 Festival Manager Handbook – PDF
2025-2026 Festival Manager Handbook – Google Doc
2025-2026 Rules & Supporting Documents
- 2025-2026 WSMA Festival Rules (Apply to all events)
- 2025-2026 Festival Rule Changes (Consolidated list of changes for this school year)
Workshop Materials
2025-2026 Solo & Ensemble Festival Manager Workshop Presentation
2025-2026 Concert Festival Manager Workshop Presentation
Click here to view or download documents and templates from the Festival Manager Workshop Presentation (provided by Ryan Petersen)
Watch the Solo & Ensemble Festival Manager Software Demo from the January 22, 2022 Virtual Workshop
- Part 1: Importing Event Information, Calculating Judge Needs
- Part 2: Assigning Sites
- Part 3: Scheduling Basics and Block Scheduling by Accompanist
- Part 4: Scheduling Cont. – Breaks, Lunches, Time Requests and Resolving Time Conflicts
- Part 5: Advanced Scheduling – Editing Event Details, DNAs and Late Entries
- Part 6: Room Set Up, Assign Judge Names, Scheduling 1 Room for 2 Judges
- Part 7: Sharing Schedules, Printing Rubrics, Entering Ratings
Festival Manager Software
Will be available in fall 2025.
Sample Letters, Signs & Other Info
Rubrics can be found in the festival registration system on the “Festival Resources” tab or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
Example Festival Webpages
Click here to view or download documents and templates from the Festival Manager Workshop Presentation (provided by Ryan Petersen)
Will be available in fall 2025.
Sample Letters, Signs & Other Info
Rubrics can be found in the festival registration system on the “Festival Resources” tab or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
Example Festival Webpages
Click here to view or download documents and templates from the Festival Manager Workshop Presentation (provided by Ryan Petersen)
