These resources are for festival managers hosting a festival. If you are looking for festival event registration, please use the Festival App.
Festival Manager Handbook & Festival Rules
2023-2024 Festival Manager Handbook
2023-2024 Rules & Supporting Documents
- Festival Rules (Apply to all events)
- Rule Changes (Consolidated list of changes for this school year)
Workshop Materials
2023-2024 Festival Manager Workshop Slide Presentation
WSMA Festival Tips and Tricks Slidedeck – Slide Presentation by Ryan Petersen Email
-
- Click here to view or download documents and templates from WSMA Festival Managers Tips and Tricks Presentation (provided by Ryan Petersen)
Watch the Solo & Ensemble Festival Manager Software Demo from the January 22, 2022 Virtual Workshop
- Part 1: Importing Event Information, Calculating Judge Needs
- Part 2: Assigning Sites
- Part 3: Scheduling Basics and Block Scheduling by Accompanist
- Part 4: Scheduling Cont. – Breaks, Lunches, Time Requests and Resolving Time Conflicts
- Part 5: Advanced Scheduling – Editing Event Details, DNAs and Late Entries
- Part 6: Room Set Up, Assign Judge Names, Scheduling 1 Room for 2 Judges
- Part 7: Sharing Schedules, Printing Rubrics, Entering Ratings
Festival Manager Software
Solo & Ensemble Software
For Mac:
WSMA is providing a license for Filemaker Pro Software and the Festival Manager Software. You may need to contact your IT department for assistance or permission for the download.Click here for links and download instructions.
For WINDOWS:
Please ask your IT dept to grant you ADMINISTRATIVE ACCESS on the computer you are using for scheduling. You must be running Windows 7 or newer.Click here for links and download instructions.
Concert Festival Software
For Mac:
WSMA is providing a license for Filemaker Pro Software and the Festival Manager Software. You may need to contact your IT department for assistance or permission for the download. Click here for links and download instructions.
For WINDOWS:
Please ask your IT dept to grant you ADMINISTRATIVE ACCESS on the computer you are using for scheduling. You must be running Windows 7 or newer. Click here for links and download instructions.
Technical Support: Erica Ruppert, WSMA, 800.589.9762
Sample Letters, Signs & Other Info
To edit a letter template, download or make a copy of the doc.
Rubrics can be found in the Account Portal or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
Example Festival Webpages
Templates and Documents from Ryan Petersen’s Tips & Tricks Presentation available here.
2023-2024 Festival Manager Workshop Slide Presentation
WSMA Festival Tips and Tricks Slidedeck – Slide Presentation by Ryan Petersen Email
-
- Click here to view or download documents and templates from WSMA Festival Managers Tips and Tricks Presentation (provided by Ryan Petersen)
Watch the Solo & Ensemble Festival Manager Software Demo from the January 22, 2022 Virtual Workshop
- Part 1: Importing Event Information, Calculating Judge Needs
- Part 2: Assigning Sites
- Part 3: Scheduling Basics and Block Scheduling by Accompanist
- Part 4: Scheduling Cont. – Breaks, Lunches, Time Requests and Resolving Time Conflicts
- Part 5: Advanced Scheduling – Editing Event Details, DNAs and Late Entries
- Part 6: Room Set Up, Assign Judge Names, Scheduling 1 Room for 2 Judges
- Part 7: Sharing Schedules, Printing Rubrics, Entering Ratings
Festival Manager Software
Solo & Ensemble Software
For Mac: WSMA is providing a license for Filemaker Pro Software and the Festival Manager Software. You may need to contact your IT department for assistance or permission for the download.Click here for links and download instructions. |
For WINDOWS: Please ask your IT dept to grant you ADMINISTRATIVE ACCESS on the computer you are using for scheduling. You must be running Windows 7 or newer.Click here for links and download instructions. |
Concert Festival Software
For Mac: WSMA is providing a license for Filemaker Pro Software and the Festival Manager Software. You may need to contact your IT department for assistance or permission for the download. Click here for links and download instructions. |
For WINDOWS: Please ask your IT dept to grant you ADMINISTRATIVE ACCESS on the computer you are using for scheduling. You must be running Windows 7 or newer. Click here for links and download instructions. |
Technical Support: Erica Ruppert, WSMA, 800.589.9762
Sample Letters, Signs & Other Info
To edit a letter template, download or make a copy of the doc.
Rubrics can be found in the Account Portal or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
Example Festival Webpages
Templates and Documents from Ryan Petersen’s Tips & Tricks Presentation available here.
To edit a letter template, download or make a copy of the doc.
Rubrics can be found in the Account Portal or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips