These resources are for festival managers hosting a festival. If you are looking for festival event registration, please use the Festival App.
Virtual Workshop Dates & Locations
Festival Manager Workshops are offered to all individuals hosting a WSMA music festival. The workshops are intended to provide important information to festival managers, including festival manager responsibilities, overall festival organization ideas and an overview of the festival management software. The workshops are not required, but are highly recommended for all festival managers. Workshops will be held virtually to provide a wider variety of times and days to best fit festival manager schedules.
- Wednesday, November 2:
- 8:30 a.m. – 2:00 p.m. – Solo & Ensemble Festival Workshop
- 2:00 p.m. – 4:00 p.m. – Concert Festival Workshop
- Thursday, November 3:
- 4:00 p.m. – 9:00 p.m. – Solo & Ensemble Festival Workshop
- Thursday, November 17:
- 8:30 a.m. – 2:00 p.m. – Solo & Ensemble Festival Workshop
- 2:00 p.m. – 4:00 p.m. – Concert Festival Workshop
- Saturday, November 19:
- 8:30 a.m. – 2:00 p.m. – Solo & Ensemble Festival Workshop
- Saturday, January 14:
- 8:30 a.m. – 2:00 p.m. – Solo & Ensemble Festival Workshop
- 2:00 p.m. – 4:00 p.m. – Concert Festival Workshop
Workshop Materials
2022-2023 Solo & Ensemble Festival Presentation
2022-2023 Concert Festival Slide Presentation
WSMA Festival Manager Tips & Tricks – Slide Presentation by Ryan Petersen Email
-
- Click here to view or download documents and templates from WSMA Festival Managers Tips and Tricks Presentation (provided by Ryan Petersen)
Watch the Solo & Ensemble Festival Manager Software Demo from the January 22, 2022 Virtual Workshop
- Part 1: Importing Event Information, Calculating Judge Needs
- Part 2: Assigning Sites
- Part 3: Scheduling Basics and Block Scheduling by Accompanist
- Part 4: Scheduling Cont. – Breaks, Lunches, Time Requests and Resolving Time Conflicts
- Part 5: Advanced Scheduling – Editing Event Details, DNAs and Late Entries
- Part 6: Room Set Up, Assign Judge Names, Scheduling 1 Room for 2 Judges
- Part 7: Sharing Schedules, Printing Rubrics, Entering Ratings
Festival Manager Software
Solo & Ensemble Software
For Mac:
WSMA has been made aware of changes in iOS that create a conflict with the runtime solution we have historically used for the Festival Scheduling Software. This runtime option allowed our schools to use the software without the need to purchase the full Filemaker software that the system is built on. To address this issue, WSMA will be providing you with a license for the full Filemaker Software.
For WINDOWS:
Please ask your IT dept to grant you ADMINISTRATIVE ACCESS on the computer you are using for scheduling. You must be running Windows 7 or newer.
Clicking this button will open a new window. On that window, click the DOWNLOAD button.
Click here for Windows Download Instructions.
Concert Festival Software
For Mac:
WSMA has been made aware of changes in iOS that create a conflict with the runtime solution we have historically used for the Festival Scheduling Software. This runtime option allowed our schools to use the software without the need to purchase the full Filemaker software that the system is built on. To address this issue, WSMA will be providing you with a license for the full Filemaker Software. 
For WINDOWS:
Please ask your IT dept to grant you ADMINISTRATIVE ACCESS on the computer you are using for scheduling. You must be running Windows 7 or newer.Clicking this button will open a new window. On that window, click the DOWNLOAD button. 
Click here for Windows Download Instructions.
Technical Support: Erica Ruppert, WSMA, 800.589.9762
Festival Manager Handbook & Festival Rules
2022-2023 Festival Manager Handbook
2022-2023 Rules & Supporting Documents
- Festival Rules (Apply to all events)
- Event Headers (Additional rules to specific events)
- Rule Changes (Consolidated list of changes for this school year)
Sample Letters, Signs & Other Info
To edit a letter template, download or make a copy of the doc.
Rubrics can be found in the Account Portal or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
Example Festival Webpages
2022-2023 Solo & Ensemble Festival Presentation
2022-2023 Concert Festival Slide Presentation
WSMA Festival Manager Tips & Tricks – Slide Presentation by Ryan Petersen Email
-
- Click here to view or download documents and templates from WSMA Festival Managers Tips and Tricks Presentation (provided by Ryan Petersen)
Watch the Solo & Ensemble Festival Manager Software Demo from the January 22, 2022 Virtual Workshop
- Part 1: Importing Event Information, Calculating Judge Needs
- Part 2: Assigning Sites
- Part 3: Scheduling Basics and Block Scheduling by Accompanist
- Part 4: Scheduling Cont. – Breaks, Lunches, Time Requests and Resolving Time Conflicts
- Part 5: Advanced Scheduling – Editing Event Details, DNAs and Late Entries
- Part 6: Room Set Up, Assign Judge Names, Scheduling 1 Room for 2 Judges
- Part 7: Sharing Schedules, Printing Rubrics, Entering Ratings
Festival Manager Software
Solo & Ensemble Software
| For Mac: WSMA has been made aware of changes in iOS that create a conflict with the runtime solution we have historically used for the Festival Scheduling Software. This runtime option allowed our schools to use the software without the need to purchase the full Filemaker software that the system is built on. To address this issue, WSMA will be providing you with a license for the full Filemaker Software. |
For WINDOWS: Please ask your IT dept to grant you ADMINISTRATIVE ACCESS on the computer you are using for scheduling. You must be running Windows 7 or newer. Clicking this button will open a new window. On that window, click the DOWNLOAD button. Click here for Windows Download Instructions. |
Concert Festival Software
| For Mac: WSMA has been made aware of changes in iOS that create a conflict with the runtime solution we have historically used for the Festival Scheduling Software. This runtime option allowed our schools to use the software without the need to purchase the full Filemaker software that the system is built on. To address this issue, WSMA will be providing you with a license for the full Filemaker Software. |
For WINDOWS: Please ask your IT dept to grant you ADMINISTRATIVE ACCESS on the computer you are using for scheduling. You must be running Windows 7 or newer.Clicking this button will open a new window. On that window, click the DOWNLOAD button. Click here for Windows Download Instructions. |
Technical Support: Erica Ruppert, WSMA, 800.589.9762
Festival Manager Handbook & Festival Rules
2022-2023 Festival Manager Handbook
2022-2023 Rules & Supporting Documents
- Festival Rules (Apply to all events)
- Event Headers (Additional rules to specific events)
- Rule Changes (Consolidated list of changes for this school year)
Sample Letters, Signs & Other Info
To edit a letter template, download or make a copy of the doc.
Rubrics can be found in the Account Portal or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
Example Festival Webpages
2022-2023 Festival Manager Handbook
2022-2023 Rules & Supporting Documents
- Festival Rules (Apply to all events)
- Event Headers (Additional rules to specific events)
- Rule Changes (Consolidated list of changes for this school year)
Sample Letters, Signs & Other Info
To edit a letter template, download or make a copy of the doc.
Rubrics can be found in the Account Portal or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
