2024-2025 Virtual Workshop Dates
Festival Manager Workshops are free and offered to all individuals hosting a WSMA music festival. The workshops are intended to provide important information to festival managers, including festival manager responsibilities, overall festival organization ideas and an overview of the festival management software. The workshops are not required, but are highly recommended for all festival managers. Workshops will be held virtually to provide a wider variety of times and days to best fit festival manager schedules.
- Friday, November 1:
- 8:30 a.m. – 2:00 p.m. – Solo & Ensemble
- 2:00 p.m. – 4:00 p.m. – Concert
- Monday, November 4:
- 4:00 p.m. – 6:00 p.m. – Concert
- Thursday, November 7:
- 9:00 a.m. – 11:00 a.m. – Concert
- Tuesday, November 12:
- 8:30 a.m. – 2:00 p.m. – Solo & Ensemble
- 2:00 p.m. – 4:00 p.m. – Concert
- Saturday, November 16:
- 8:30 a.m. – 2:00 p.m. – Solo & Ensemble
- Monday, November 18:
- 4:30 p.m. – 8:30 p.m. – Solo & Ensemble
- Saturday, January 11:
- 8:30 a.m. – 2:00 p.m. – Solo & Ensemble
- 2:00 p.m. – 4:00 p.m. – Concert Festival
Workshop Materials & Handbook
2022-2023 Solo & Ensemble Festival Presentation
2022-2023 Concert Festival Slide Presentation
WSMA Festival Manager Tips & Tricks – Slide Presentation by Ryan Petersen Email
-
- Click here to view or download documents and templates from WSMA Festival Managers Tips and Tricks Presentation (provided by Ryan Petersen)
Watch the Solo & Ensemble Festival Manager Software Demo from the January 22, 2022 Virtual Workshop
- Part 1: Importing Event Information, Calculating Judge Needs
- Part 2: Assigning Sites
- Part 3: Scheduling Basics and Block Scheduling by Accompanist
- Part 4: Scheduling Cont. – Breaks, Lunches, Time Requests and Resolving Time Conflicts
- Part 5: Advanced Scheduling – Editing Event Details, DNAs and Late Entries
- Part 6: Room Set Up, Assign Judge Names, Scheduling 1 Room for 2 Judges
- Part 7: Sharing Schedules, Printing Rubrics, Entering Ratings
Festival Manager Software
All software will be available for download in November!
Festival Manager Handbook & Festival Rules
2024-2025 Festival Manager Handbook
2023-2024 Rules & Supporting Documents
- Festival Rules (Apply to all events)
- Rule Changes (Consolidated list of changes for this school year)
Sample Letters, Signs & Other Info
Rubrics can be found in the Festival Manager Software, in the Account Portal or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
Example Festival Webpages
2022-2023 Solo & Ensemble Festival Presentation
2022-2023 Concert Festival Slide Presentation
WSMA Festival Manager Tips & Tricks – Slide Presentation by Ryan Petersen Email
-
- Click here to view or download documents and templates from WSMA Festival Managers Tips and Tricks Presentation (provided by Ryan Petersen)
Watch the Solo & Ensemble Festival Manager Software Demo from the January 22, 2022 Virtual Workshop
- Part 1: Importing Event Information, Calculating Judge Needs
- Part 2: Assigning Sites
- Part 3: Scheduling Basics and Block Scheduling by Accompanist
- Part 4: Scheduling Cont. – Breaks, Lunches, Time Requests and Resolving Time Conflicts
- Part 5: Advanced Scheduling – Editing Event Details, DNAs and Late Entries
- Part 6: Room Set Up, Assign Judge Names, Scheduling 1 Room for 2 Judges
- Part 7: Sharing Schedules, Printing Rubrics, Entering Ratings
Festival Manager Software
All software will be available for download in November!
Festival Manager Handbook & Festival Rules
2024-2025 Festival Manager Handbook
2023-2024 Rules & Supporting Documents
- Festival Rules (Apply to all events)
- Rule Changes (Consolidated list of changes for this school year)
Sample Letters, Signs & Other Info
Rubrics can be found in the Festival Manager Software, in the Account Portal or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
Example Festival Webpages
Rubrics can be found in the Festival Manager Software, in the Account Portal or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
