Thank you for hosting a 2024-2025 Festival! All resources to manage a festival can be found through the links below. The workshop slide decks and software demo videos are also available.
Festival Manager Handbook & Festival Rules
2024-2025 Festival Manager Handbook
2024-2025 Rules & Supporting Documents
- Festival Rules (Apply to all events)
- Rule Changes (Consolidated list of changes for this school year)
Workshop Materials
2024-2025 WSMA Festival Slidedeck
WSMA Festival Manager Tips & Tricks – Slide Presentation by Ryan Petersen Email
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- Click here to view or download documents and templates from WSMA Festival Managers Tips and Tricks Presentation (provided by Ryan Petersen)
Watch the Solo & Ensemble Festival Manager Software Demo from the January 22, 2022 Virtual Workshop
- Part 1: Importing Event Information, Calculating Judge Needs
- Part 2: Assigning Sites
- Part 3: Scheduling Basics and Block Scheduling by Accompanist
- Part 4: Scheduling Cont. – Breaks, Lunches, Time Requests and Resolving Time Conflicts
- Part 5: Advanced Scheduling – Editing Event Details, DNAs and Late Entries
- Part 6: Room Set Up, Assign Judge Names, Scheduling 1 Room for 2 Judges
- Part 7: Sharing Schedules, Printing Rubrics, Entering Ratings
Festival Manager Software
Sample Letters, Signs & Other Info
Rubrics can be found in the Festival Manager Software, in the Account Portal or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
Example Festival Webpages
2024-2025 Festival Manager Handbook
2024-2025 Rules & Supporting Documents
- Festival Rules (Apply to all events)
- Rule Changes (Consolidated list of changes for this school year)
Workshop Materials
2024-2025 WSMA Festival Slidedeck
WSMA Festival Manager Tips & Tricks – Slide Presentation by Ryan Petersen Email
-
- Click here to view or download documents and templates from WSMA Festival Managers Tips and Tricks Presentation (provided by Ryan Petersen)
Watch the Solo & Ensemble Festival Manager Software Demo from the January 22, 2022 Virtual Workshop
- Part 1: Importing Event Information, Calculating Judge Needs
- Part 2: Assigning Sites
- Part 3: Scheduling Basics and Block Scheduling by Accompanist
- Part 4: Scheduling Cont. – Breaks, Lunches, Time Requests and Resolving Time Conflicts
- Part 5: Advanced Scheduling – Editing Event Details, DNAs and Late Entries
- Part 6: Room Set Up, Assign Judge Names, Scheduling 1 Room for 2 Judges
- Part 7: Sharing Schedules, Printing Rubrics, Entering Ratings
Festival Manager Software
Sample Letters, Signs & Other Info
Rubrics can be found in the Festival Manager Software, in the Account Portal or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
Example Festival Webpages
Sample Letters, Signs & Other Info
Rubrics can be found in the Festival Manager Software, in the Account Portal or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
