2026-2027 Festival Manager Workshops
Solo & Ensemble Workshops
Thursday, November 12, 8:00 a.m. – 1:30 p.m. – Solo & Ensemble (In person at Wisconsin Center for Music Education in Waunakee)
Saturday, November 14, 8:30 a.m. – 1:30 p.m. (Virtual)
Thursday, November 19, 8:30 a.m. – 1:30 p.m. (Virtual)
Friday, November 20, 8:30 a.m. – 1:30 p.m. (Virtual)
Saturday, January 16, 8:30 a.m. – 1:30 p.m. (Virtual)
Concert Workshops
Thursday, November 12, 2:00 p.m. – 4 p.m. (In person at Wisconsin Center for Music Education in Waunakee)
Saturday, November 14, 2:00 p.m. – 4:00 p.m. (Virtual)
Monday, November 23, 9:00 a.m. – 11:00 a.m. (Virtual)
Thursday, January 14, 4:00 p.m. – 6:00 p.m. (Virtual)
Festival Manager Handbook & Festival Rules
2026-2027 Festival Manager Handbook – PDF
2026-2027 Festival Manager Handbook – Google Doc
2026-2027 Rules & Supporting Documents
- WSMA Festival Rules (Apply to all events)
- Festival Rule Changes (Consolidated list of changes for this school year) – COMING SOON!
Workshop Materials
2026-2027 Solo & Ensemble Festival Manager Workshop Presentation – COMING SOON!
2026-2027 Concert Festival Manager Workshop Presentation – COMING SOON!
Click here to view or download documents and templates from the Festival Manager Workshop Presentation (provided by Ryan Petersen)
Watch the Solo & Ensemble Festival Manager Software Demo from the January 22, 2022 Virtual Workshop
- Part 1: Importing Event Information, Calculating Judge Needs
- Part 2: Assigning Sites
- Part 3: Scheduling Basics and Block Scheduling by Accompanist
- Part 4: Scheduling Cont. – Breaks, Lunches, Time Requests and Resolving Time Conflicts
- Part 5: Advanced Scheduling – Editing Event Details, DNAs and Late Entries
- Part 6: Room Set Up, Assign Judge Names, Scheduling 1 Room for 2 Judges
- Part 7: Sharing Schedules, Printing Rubrics, Entering Ratings
Festival Manager Software
Festival Manager Software Installation Instructions for MAC – COMING SOON!
Festival Manager Software Installation Instructions for PC or WINDOWS – COMING SOON!
Sample Letters, Signs & Other Info
Rubrics can be found in the festival registration system on the “Festival Resources” tab or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
Example Festival Webpages and Other Resources
Click here to view or download documents and templates from the Festival Manager Workshop Presentation (provided by Ryan Petersen)
2026-2027 Solo & Ensemble Festival Manager Workshop Presentation – COMING SOON!
2026-2027 Concert Festival Manager Workshop Presentation – COMING SOON!
Click here to view or download documents and templates from the Festival Manager Workshop Presentation (provided by Ryan Petersen)
Watch the Solo & Ensemble Festival Manager Software Demo from the January 22, 2022 Virtual Workshop
- Part 1: Importing Event Information, Calculating Judge Needs
- Part 2: Assigning Sites
- Part 3: Scheduling Basics and Block Scheduling by Accompanist
- Part 4: Scheduling Cont. – Breaks, Lunches, Time Requests and Resolving Time Conflicts
- Part 5: Advanced Scheduling – Editing Event Details, DNAs and Late Entries
- Part 6: Room Set Up, Assign Judge Names, Scheduling 1 Room for 2 Judges
- Part 7: Sharing Schedules, Printing Rubrics, Entering Ratings
Festival Manager Software
Festival Manager Software Installation Instructions for MAC – COMING SOON!
Festival Manager Software Installation Instructions for PC or WINDOWS – COMING SOON!
Sample Letters, Signs & Other Info
Rubrics can be found in the festival registration system on the “Festival Resources” tab or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
Example Festival Webpages and Other Resources
Click here to view or download documents and templates from the Festival Manager Workshop Presentation (provided by Ryan Petersen)
Rubrics can be found in the festival registration system on the “Festival Resources” tab or on the password-protected WSMA Festival Music List webpage.
Letters
- Participating School Teacher Ex. 1
- Participating School Teacher Ex. 2
- Adjudicator Ex. 1
- Adjudicators Ex. 2
- Adjudicators Ex. 3
- Host School Staff
- Request for Volunteer Help
- Request for Awards Support/Sponsor
Judge Meeting Agendas
Lists & Signs
- Equipment Provided by Host School
- Recording of Judge’s Comments Prohibited
- WSMA Suggested Rubric Colors
Publicity and Media Resources
- District Festivals Press Release Template
- Press Release Format (Build your own)
- Publicity Resources
- Media Interview Tips
Example Festival Webpages and Other Resources
Click here to view or download documents and templates from the Festival Manager Workshop Presentation (provided by Ryan Petersen)
