Become a Member School

What is my school’s WSMA account number?
Each WSMA membership is assigned a unique account number to be used for record identification. Because multiple WSMA school memberships may be tied to your personal record, you will need to know the account number for each. Find these account numbers at wsmamusic.org/account or in the “My Organization Information” area of your school’s profile in the account portal. Keep these handy throughout the year for use on registrations and other important documents. It is important to use the correct account number each time it is requested to ensure accurate records.

How do I determine the correct dues rate?
Dues are based on total student enrollment in grades six and above at your school. The dues rate is auto-calculated using the total student enrollment number listed on your school’s account (see the “My Organization Information” area of your school’s profile in the account portal, and edit as needed). Memberships are based on “grade level groupings” (i.e. high, junior high/middle, elementary). This means that some schools require the creation of multiple memberships, even if two or more grade level groupings compose a single school or share physical space. For example, if a school serves students in kindergarten through twelfth grade, and both middle and high school level students wish to access WSMA programs, two memberships will need to be created: one for the “middle school” and one for the “high school” (even if the school does not make that distinction or use that terminology). At this hypothetical school, fifth through eighth grade students are considered middle school level, and ninth through twelfth grade students are considered high school level. When enrolling the middle school, a teacher would count only grades six, seven, and eight in the total student enrollment number. When enrolling the high school, a teacher would count grades nine, ten, eleven, and twelve in the total student enrollment number.

What is the difference between total student enrollment and music program enrollment numbers? 
All students at your school have the potential to participate in the music program, and WSMA dues are based on this potential. Your school’s total student enrollment number refers to all of the students enrolled at your school (or in each “grade level grouping”) in grades six and above. WSMA sometimes requests student enrollment numbers (or best estimates, depending on the time of year) for the concert bands, choirs, and orchestras at your school to collect data that can be used to better serve our members, so it is important to provide complete information.

My school was a member last year, so why haven’t we received an invoice for this year’s dues?
WSMA does not currently invoice schools that were members in the previous school year for membership renewal, but we’re looking to implement that in the future. In the meantime, log in to your account to renew your school’s membership (once logged in, select your school’s profile, click the notification bell, click “Outstanding Balances,” select the appropriate invoice and click “Pay” to pay by credit card or print the invoice to include with a check for the total due to be sent to WSMA). Note that only accounts with primary contact/admin privileges (such as one associated with the school’s music department chairperson) for their school may do this. (If you do not have this ability and need it, contact us with your request.) To ensure that your school’s billing contact will receive future invoices and related communications, verify that your school’s profile is complete and accurate. (Edit your school’s profile by logging in to your account, selecting your school’s profile under your icon or picture at the top right, clicking “Update My Profile” and clicking the pencil icon found under “My Info” > “My Organization Information.”)

My school submitted dues, so why isn’t our membership activated / why can’t we access the WSMA Festival Music List?
Please ensure that your school renews its membership through the account portal, even if your school has already submitted a dues payment. We need to be able to match all payments to an action.

Can you extend the early bird discount for enrollment submitted after October 1?
Sorry, we cannot. WSMA membership enrollment dues rates are shared in the spring before the school year begins to give schools plenty of time to budget accordingly. The WSMA board offers the early bird discount to thank schools for prioritizing this important part of their school budget and views the early bird dues rates as discounted rates and the standard dues rates as regular rates. WSMA will honor the early bird discount on all enrollments submitted through the account portal by October 1, even if the dues payment is not yet approved by the school or ready for submission to WSMA. Unpaid invoices are subject to finance charges after 45 days, so if for some reason your school cannot approve your WSMA membership enrollment within that time frame, let us know so that we can cancel your submission at no cost.

Can I list each school membership with which I am associated on my personal profile?
On personal profiles, you can select only one “Primary Organization” (school membership). Choose the membership that makes the most sense to you. Accounts with primary contact/admin privileges (such as one associated with the school’s music department chairperson) for their school may “Manage School Contacts” and add you to another school membership. For instance, if you primarily teach at a high school but sometimes teach at a middle school, request that your colleague with admin privileges for the middle school account adds you to the contact list found on the middle school’s profile. If you do not have this ability and need it, contact us with your request. This will ensure accurate records in our system.

Who is eligible to access the WSMA Festival Music List and other protected membership benefits?
Music teachers employed by WSMA member schools are eligible. These teachers may choose to share the WSMA Festival Music List (or portions thereof) with private music teachers who request it, but they are not required to do so.

Are account portal profiles shared? Should I share my login credentials with my music department colleagues or the teacher who is taking my position next year? 
No. Accounts are intended for individuals to access, and as such, accounts and the login credentials for them should be kept private and should not be shared.

Do I need a new account portal profile / login credentials after switching schools?
No. As long as you continue teaching at a WSMA member school, the same account will follow you throughout your music teaching career and possibly beyond. Unless you or WSMA intentionally change your login credentials, you will be able to log in to your account no matter where you teach. However, remember to update the primary email address listed in your profile before the deactivation of an email account (such as when you are preparing to leave a school), as username and password reset emails and other communications require a valid and active email address in order to be useful to you and WSMA.

How do I change my account portal username and/or password?
As long as a valid and active email address is listed as your primary email address on your account, you can change your username and/or password to whatever you like at any time by following the username and/or password reset prompts on the account portal login page.