Search Results for: email fellenz

Position Description:
WSMA Program Managers serve Wisconsin School Music Association (WSMA) with additional assistance at times to the Wisconsin Music Educators Association (WMEA), and Wisconsin Foundation for School Music (WFSM) housed at Wisconsin Center for Music Education (WCME) in Waunakee, Wisconsin. These positions are designed to evolve with the needs of members, the organizations, and the position holder. 

This position will manage specific aspects of WSMA Programs and Services and collaborate with manager colleagues on other programs and services as determined by the Program Director and/or Executive Director.

Relationships:
This position reports to the WSMA Program Director for all work assignments; WSMA Executive Director additionally oversees all staff for performance and review.  This position works closely with all other members of the WSMA staff and certain volunteers.  This position frequently interacts with music teachers and administrators in Wisconsin schools.

Position Type/Work Year:
This is an ongoing 52-week per year full-time budget-based position.

Compensation and Fringe Benefits:
This is a salaried position with a pay rate in the $50,000 – $54,000 range.

Essential Outcomes, Functions, and Responsibilities: 

The following suggests the scope and focus of the position; however, it does not express every detail of the work 

1. Support the effective management and operations for WSMA Programs and Services

• Daily management of multiple WSMA Programs and Services as assigned as part of a team of three (3) program managers and one (1) program director with additional associate level support.
• Plan, deliver, and review performance of WSMA Programs and Services as assigned that include the following major projects:
  • High School State Honors Music Project
  • WSMA Adjudication 
  • Music List
  • Festivals
  • Middle Level State Honors Project
  • State Marching Band Championships
  • Student Composition Project
• Support and/or lead WSMA committees for respective programs 
  • Prepare and plan committee agendas
  • Communicate with all committee members
  • Ensure all event plans are in place for all meetings

2. WSMA, WMEA, and WFSM Events 

• Member of WSMA Programs Team
• Expectation to work at the State Marching Band event annually
• Expectation to work at Conference & Honors events annually
• Expectation to be on call some Saturdays during WSMA Festival season
• Flexible hours are required during event weeks and time of heavy workflow

Skills/Knowledge Required:

All WSMA employees must be able to work in a team setting. They must be able to support colleagues when required. 

• Ability to utilize spreadsheets for organizing data, data analysis, calculations, and charting 
• Ability to utilize word/text documents for communication, mail merge, and collaborative editing 
• Understanding of database structure, relational tables and objects, and use of database for data entry and reporting 
• Ability to learn new technologies and processes information quickly 
• Ability to adapt to changes in timelines and sequences 
• Excellent oral and written communications, interpersonal, and organizational skills 
• Excellent administrative and technology support to members/customers and internal staff 

3. Preferred Knowledge: 

• Software Experience
  • Google Workspace (formerly G Suite)
  • Filemaker Pro Databases
  • Formstack
  • WordPress Website Builder
• Experience with WSMA Solo & Ensemble Festival management and/or adjudication
• Ability to use HTML & CSS in web development
• Experience with providing excellent administrative and technology support to members/customers and internal staff

Apply by submitting a cover letter, resume and minimum of three (3) professional references to WSMA Executive Director Laurie Fellenz (lfellenz@wsmamusic.org) by April 30, 2025 with the email subject heading: WSMA Program Manager Position Application

 

Position Description:
The position of WSMA Bookkeeping Manager serves Wisconsin School Music Association (WSMA) and the partner organizations, Wisconsin Music Educators Association (WMEA), and Wisconsin Foundation for School Music (WFSM), housed at Wisconsin Center for Music Education (WCME) in Waunakee, Wisconsin. This position is designed to evolve with the needs of members, the organizations, and the position holder. 

This position works closely with the Executive Director to ensure all bookkeeping, human resource systems, legal, insurance, and compliance related documentation are in place and current at all times.  Note that a criminal background check is required for all employees and this position will work primarily onsite at our Waunakee offices.

Relationships:
This position reports to the WSMA Executive Director for all work assignments, performance and review.  This position will work closely with the Program Director, Communications Director, all other members of the WSMA staff and board leadership volunteers.  This position frequently interacts with Wisconsin school business office personnel, music educators, and building level administrators related to invoicing and accounts.  This position is also a direct contact with our accountants, investment representatives, bank, credit card processors, health insurance representatives, and others with connections to our financial and human resource systems.

Position Type/Work Year:
This is an ongoing 52-week per year full-time budget-based position. 

Benefits Offered:
Dental, Life, Medical, Paid Time Off, Retirement, Vision

Compensation:
This is a salaried position with a pay rate of $50,000 to $54,000 per year

Responsibilities:

Bookkeeping

• Financial Record-Keeping/ Accounts Payable and Receivable
• Payroll and Financial Processing
• Budgeting, Forecasting and Tax Compliance
• Software Proficiency
• Reporting Systems and Collection Procedures
• Quickbooks Desktop and Quickbooks Online

Human Resource Systems

• HR Information Systems (HRIS), Onboarding and Employee Records Management
• Benefits Administration, Employee Relations

Qualifications:

• Software Experience
  • Quickbooks Online and Desktop (Required)
  • Google Workspace (formerly G Suite)
  • Filemaker Pro Databases
  • Formstack
  • WordPress Website Builder
• Attention to detail, confidentiality and integrity are essential in this role
• Experience with providing administrative and technology support to members/customers and internal staff
• Ability to utilize spreadsheets for organizing data, data analysis, calculations, and charting 
• Ability to utilize text/Word documents for communication, mail merge, and collaborative editing 
• Understanding of database structure, relational tables and objects, and use of database for data entry and reporting 
• Ability to learn new technologies and process information quickly 
• Ability to adapt to changes in timelines and sequences 
• Ability to work under pressure
• Strong oral and written communication and interpersonal communication

Association Events:

• Expectation to work at the WSMA State Marching Band event annually (mid-October Saturday)
• Expectation to work at Conference & Honors events annually (last week and weekend in October)
• Expectation to work evenings and weekends for full board and committee meetings
• Flexible hours are necessary during event weeks and time of heavy workflow

Apply by submitting a cover letter, resume and minimum of three (3) professional references to WSMA Executive Director Laurie Fellenz (lfellenz@wsmamusic.org) with the email subject heading: WSMA Bookkeeping Manager Position Application

This position is open until filled.